AmesMUG Officers: Future of the group

[Jonathan Salvador]

I think it would be worthwhile to have a meeting tomorrow, if people  
are available.



----------------------------------------
Jonathan Salvador
jonny at iastate.edu
On Jan 28, 2008, at 3:32 PM, Chris Hoff wrote:

> Hey all.
>
> We have some important decisions we need to make.  GSB funding  
> meetings are coming up.  The schedule is below.
>
> Organizations that wish to apply for Regular Allocations MUST attend  
> one of the four informational sessions:
> Tuesday, January 29 at 11am in Room 3512 - Memorial Union
> Thursday, January 31 at 4pm in Room 3512 - Memorial Union
> Monday, February 4 at 6pm in Room 3512 - Memorial Union
> Wednesday, February 6 at 6pm in the Oak Room - Memorial Union
>
> The question is, should we apply for funding?  As I think most of  
> you are aware, Jordan and I will be leaving Ames and ISU in May.   
> Currently, Jordan is the group secretary and I am the group  
> treasurer.  All organizations are required to have a president,  
> treasurer, and faculty/staff adviser.  However, the president and  
> treasurer can be the same person.  Our current officer lineup looks  
> like this:
>
> President		Brandon J Newendorp
> Adviser			Thomas Hillson
> Treasurer		Christopher D Hoff
> Vice President	Jonathan T Salvador
> Secretary		Jordan M Hoff
>
> So the obvious void to fill for the upcoming year is treasurer.  As  
> a student organization, our officers must be students.  So, if the  
> one or two students we'll have left in the group next year aren't  
> willing to step up and learn how to be treasurer, the group can't  
> continue.  I can train anyone on the treasurer duties.  It isn't all  
> that difficult since I've kept everything - so examples on anything  
> you'd need to do are available.  Another option would be to convert  
> the group to a campus organization.  This would mean no more GSB  
> funding, but filling officer positions would be easier because they  
> can be anyone from the university community.  And without GSB to  
> worry about, the treasurer position would be easy.  And I suppose  
> the final possibility is to dissolve the group entirely.  If we go  
> that route, we'll have to deal with our assets.  (Assets may even be  
> an issue if we go to campus org status - not sure how GSB purchased  
> items would be handled in that case).
>
> At the GSB funding meeting, they will request information about our  
> org, such as who the officers are.  I can only make the first two  
> GSB funding meetings.  The later two I have class.  Unfortunately,  
> the two meeting options are both before our next officer's meeting  
> (this Thursday).  So we can try and figure this all out over email,  
> or maybe hold an "emergency" officer's meeting on Tuesday night (at  
> 7?).
>
> To add another complication, our organization will expire in a few  
> weeks.  This happens every year.  To renew we have to collect  
> signatures of all officers and our adviser on a Compliance Agreement  
> Form.  I don't think this should be done until we know our plans for  
> next year.
>
> All recipients - please respond to this email.  Everyone's input is  
> needed!
>
> Thanks,
>
> ---
> Chris Hoff
>
>




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