AmesMUG Officers: Future of the group

[Chris Hoff]

As long as someone can attend a GSB meeting next week, I vote we keep  
our regular place and time this week for an officer's meeting.

Everyone, please be there if you can.

---
Chris Hoff


On Jan 28, 2008, at 9:44 PM, Brandon Newendorp wrote:

> I'm not available tomorrow evening at 7PM.  Maybe Wednesday  
> evening.  Otherwise, I can attend one of the GSB meetings next week  
> if we just want to go over this at our regularly scheduled meeting  
> this Thursday.
>
> Also, there's one more position that needs to be filled; every  
> student org needs 4 filled positions: President, Treasurer, Advisor  
> and "other" (such as VP).
> --
> Brandon Newendorp
>
>
> On Jan 28, 2008, at 4:49 PM, Jonathan Salvador wrote:
>
>> I think it would be worthwhile to have a meeting tomorrow, if  
>> people are available.
>>
>>
>>
>> ----------------------------------------
>> Jonathan Salvador
>> jonny at iastate.edu
>> On Jan 28, 2008, at 3:32 PM, Chris Hoff wrote:
>>
>>> Hey all.
>>>
>>> We have some important decisions we need to make.  GSB funding  
>>> meetings are coming up.  The schedule is below.
>>>
>>> Organizations that wish to apply for Regular Allocations MUST  
>>> attend one of the four informational sessions:
>>> Tuesday, January 29 at 11am in Room 3512 - Memorial Union
>>> Thursday, January 31 at 4pm in Room 3512 - Memorial Union
>>> Monday, February 4 at 6pm in Room 3512 - Memorial Union
>>> Wednesday, February 6 at 6pm in the Oak Room - Memorial Union
>>>
>>> The question is, should we apply for funding?  As I think most of  
>>> you are aware, Jordan and I will be leaving Ames and ISU in May.   
>>> Currently, Jordan is the group secretary and I am the group  
>>> treasurer.  All organizations are required to have a president,  
>>> treasurer, and faculty/staff adviser.  However, the president and  
>>> treasurer can be the same person.  Our current officer lineup  
>>> looks like this:
>>>
>>> President		Brandon J Newendorp
>>> Adviser			Thomas Hillson
>>> Treasurer		Christopher D Hoff
>>> Vice President	Jonathan T Salvador
>>> Secretary		Jordan M Hoff
>>>
>>> So the obvious void to fill for the upcoming year is treasurer.   
>>> As a student organization, our officers must be students.  So, if  
>>> the one or two students we'll have left in the group next year  
>>> aren't willing to step up and learn how to be treasurer, the group  
>>> can't continue.  I can train anyone on the treasurer duties.  It  
>>> isn't all that difficult since I've kept everything - so examples  
>>> on anything you'd need to do are available.  Another option would  
>>> be to convert the group to a campus organization.  This would mean  
>>> no more GSB funding, but filling officer positions would be easier  
>>> because they can be anyone from the university community.  And  
>>> without GSB to worry about, the treasurer position would be easy.   
>>> And I suppose the final possibility is to dissolve the group  
>>> entirely.  If we go that route, we'll have to deal with our  
>>> assets.  (Assets may even be an issue if we go to campus org  
>>> status - not sure how GSB purchased items would be handled in that  
>>> case).
>>>
>>> At the GSB funding meeting, they will request information about  
>>> our org, such as who the officers are.  I can only make the first  
>>> two GSB funding meetings.  The later two I have class.   
>>> Unfortunately, the two meeting options are both before our next  
>>> officer's meeting (this Thursday).  So we can try and figure this  
>>> all out over email, or maybe hold an "emergency" officer's meeting  
>>> on Tuesday night (at 7?).
>>>
>>> To add another complication, our organization will expire in a few  
>>> weeks.  This happens every year.  To renew we have to collect  
>>> signatures of all officers and our adviser on a Compliance  
>>> Agreement Form.  I don't think this should be done until we know  
>>> our plans for next year.
>>>
>>> All recipients - please respond to this email.  Everyone's input  
>>> is needed!
>>>
>>> Thanks,
>>>
>>> ---
>>> Chris Hoff
>>>
>>>
>>
>>
>>
>>
>

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